Birchington Silver Band - Privacy Policy  

Last Updated: May 2026

Introduction


Welcome to the Birchington Silver Band website. We are a community brass band based in Birchington-on-Sea, Kent UK. We value your privacy and are committed to protecting the personal data of our visitors, supporters, and band members.


This Privacy Policy explains how we collect, use, and protect your information when you visit our website (https://www.birchingtonsilverband.co.uk or http://www.birchingtonsilverband.com) or interact with us in any other way.


Terms used in the policy:


Birchington Silver Band - " we ", " our " or " the Company "

www.birchingtonsilverband.co.uk  or  www.birchingtonsilverband.com - " Site "

Website visitors - " Users "

1. The Information We Collect

We only collect personal information that you voluntarily choose to give us. This typically happens when you:


  • Contact Us or Enquire to Book the Band: We may collect your name, address, email address, telephone number, and details about your event.


  • Apply to Join the Band: If you fill out our recruitment or contact forms, we collect your name, contact details, musical background, and instrument preferences.


  • Sign Up for Updates: If you choose to subscribe to future updates or mailing lists about our concerts and events, we will collect your email address.

2. How We Use Your Information

We use your data solely to run the band and support our community. This includes:


  • Responding to your booking requests and general enquiries.


  • Processing applications to join the band and inviting potential members to rehearsals.


  • Sending you information about our upcoming concerts and events (only if you have explicitly opted-in to receive these updates). You can opt out of these updates at any time.


We will never sell, rent, or trade your personal information with third parties for marketing purposes.

3. Media, Photography, and Video

As a vibrant community band, we regularly take photographs and video recordings at our public concerts, rehearsals, and official band social functions.


  • We use these images and videos on our website, social media pages, and promotional materials to share the band’s activities and history. All such media created by or for the band remains the property and copyright of Birchington Silver Band.


  • We aim to ensure all photography is respectful and appropriate. If a photograph or video of you or a family member appears on our website or social media channels and you wish for it to be removed, please contact us and we will promptly take it down.

4. Children's Privacy

We are a family-friendly organisation and take the privacy of younger musicians and supporters seriously.


  • Our website is not intentionally targeted at children under the age of 13.


  • If a young person under 13 wishes to contact us or apply to join the band via our website, we request that a parent or legal guardian completes the form or provides permission on their behalf.


  • If we discover that we have inadvertently collected personal data from a child under 13 without verifiable parental consent, we will delete that information immediately.

5. Cookies and Website Analytics (IONOS/1&1)

Our website is hosted on the IONOS (1&1) platform. To help us understand how visitors use our site and to ensure the website functions correctly, IONOS uses standard cookies and basic, privacy-compliant analytical tools.


  • These tools collect anonymous data (such as browser types, referring pages, and approximate geographic regions) and do not identify you personally.


  • You can choose to accept or decline cookies through your web browser settings.

6. Embedded Google Calendar

Our Calendar of Events page features an embedded Google Calendar to keep you updated on our rehearsals and performances.


  • Visitors have the option to 'subscribe' to this calendar to view our events within their own digital calendar application.


  • Please note that Birchington Silver Band does not collect, store, or have access to any personal data or calendar information belonging to users who choose to subscribe. This subscription process is handled entirely by Google. Google may use cookies or track interactions via this embedded widget in accordance with their own privacy regulations.

7. How Long We Keep Your Data

We only keep your personal information for as long as necessary to fulfil the purposes we collected it for (such as managing a booking or evaluating a membership application), or to comply with any legal obligations.

8. Keeping Your Information Secure

We take data security seriously. Through our hosting provider, IONOS (1&1), we use appropriate technical, physical, and managerial measures to safeguard the information we collect online and protect it from unauthorised access.

9. Links To Other Websites

Our website contains links to external sites of interest, such as our social media pages. Once you use these links to leave our site, please note that we do not have control over those external websites. We recommend checking the privacy policies of those specific platforms.

10. Your Legal Rights

Under UK Data Protection law (UK GDPR), you have the right to:


  • Ask for a copy of the personal data we hold about you.


  • Request that we correct any inaccurate information.


  • Request that we delete your personal information from our records.


  • Withdraw your consent to be contacted at any time.


If you wish to exercise any of these rights, or if you would like a photo removed from our media, please email our Website Admin at admin@birchingtonsilverband.co.uk.


If you have any concerns about how we handle your data, you also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

11. Changes To This Policy

We may update this Privacy Policy from time to time to reflect changes in our activities (such as launching a formal email newsletter) or legal requirements. Any updates will be posted directly on this page.